Tuesday, 28 August 2012

Download a Party Planner for your A5 Filofax

When Judith in her blog posted on these birthday planner pages, salvaged from an old hardcover organiser, I immediately saw how useful they would be. Over the years, my wife and I (mostly my wife, if I'm honest) have organised a wide variety of birthday parties for our growing kids, and having pages like these would have been a big help to us.

I asked Judith if she minded me producing a printable version of the pages, and she was kind enough to send me some clear scans.  I changed them quite a bit and added a whole new section at the front to support finding and booking a venue, which for us was always the trickiest part.

The result is a four-page party planner that I think will be of use to anyone who has to organise parties.

Here's what it looks like. As I said, page 1 is about finding and agreeing terms with a venue.


On page 2, we move into move detail on catering and entertainment.


Page 3 covers invitations. Here, you can list the people to invite and track their responses. Later, you can note down what gift they each brought. Numbering the guests lets you see at a glance how many places you have left.


Finally, page 4 tracks your party shopping by category and other actions.


Using the party planner will make it more likely that your parties will proceed without a hitch. You can download the pages as either an editable Word file or as a PDF file. Either way, it is set up as an A4 document for you to print in booklet mode and then cut in half. Mirrored gutters allow space for the holes to be punched.

8 comments:

Steph said...

I love all your inserts. Thanks for sharing.

Tina said...

This is fantastic!!! Think all the things I¡ve organized have been written down in random pieces of paper or a million excel pages that suffered several changes!!
Great work!!

Jotje said...

I really love, how these turned out Ray! Perfect! I'll use these to plan my birthday party in October!

BTW, I see you have a tab called "Free Diary Pages", but I would love a section where I could find all your ├╝beruseful other inserts (like this Party Planner, Monthly Planner, Day Planner and so on ...)?

Ray Blake said...

I'll have to give that some thought.

Babs said...

What a great insert, Ray. I'm bookmarking this to print later!

DEM said...

Ray! Fantastic! I simply love your pages/forms/templates. Love, love, love but am not adventurous enough to figure out how to print them. A4? in Deborah-speak, this is the same as saying, find a unicorn. A5 is enough of a stretch for me in good ol' Virginia, A4? eek! And my main Filo is the personal size. So I drool and wish...

Ray Blake said...

I don't think this could work as a Personal insert - there are some things that need a bit more space.

If you print this on A4 or Letter paper in booklet mode, it will come out as a single sheet that you can fold up and store in a Personal Filofax pocket, if that helps.

Booklet printing is the key to getting this on A5 paper for your A5 Filofax, too. Steve did a great tutorial on this here.

DEM said...

Thanks, Ray! I may just give it a try!

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